UR Support Assistant - Secretarial Role

Job Description: UR Support Assistant - Secretarial Role

The candidate provides everyday office support needs in the execution of operational needs. The incumbent is able to perform indoor and outdoor office support needs for routine operational functions. Works under the direction of a Unit Head at office and Rig site or construction location. Maintains documents delivery control role and provides relocation of documents, equipment and materials in a safe custody.

a) Maintains and tracks listing and records of drawings, documents, equipment, materials and provides updates to the Unit Head.

b) The incumbent is familiar with geographical locations of UR offices and rig sites and able to drive to and from one site to another in a safest manner.

c) Ability to operate office machines and able to type listings using a computer.

d) Able to handle logs and records of items drawings, flipcharts, engineering documents listing and within a safe custody.

e) Able to move the required engineering documents, drawings, material and equipment from one site to another location.

f) Helps in organizing business events and meetings, as directed by the supervisor. Also, updates the safety bulletins at site.

g) Receives new hires rig staff at main office and drops at the site location and from rig site to main office locations.

h) Handles all activities in a well safe manner and maintains good safety record.

i) Is able to handle other office routine minor activities and supplies, as directed by the Supervisor.

a) Associate Diploma or Higher Level is preferred. High School level or as equivalent acceptable to Saudi Aramco.

b) Minimum 3-5 years relevant of experience working as a Secretary, Reception Assistant and help desk preferably been as expeditor skills.

c) Able to operate a computer with Microsoft Basic and able to operate basic office equipment.

d) Ability to listen the phone calls carefully and transmit messages effectively.

e) Good understanding of English and Speaking Ability to enable effective written or verbal interpretation of messages clearly.

f) Must have a valid driving license with safety record. Able to deliver, files, documents, charts, equipment and staff to and from main offices to construction or rig sites